Operating Grant

The application times out every 15 minutes, so we recommend that you cut, paste, answer, and save the following questions in a Word document. After you have answered all the questions, please paste your final version into the online grant application.

Media Contact Information

1. Enter the name of the staff member that handles media and communications.

Organization Information

1. Enter the contact information for your organization, including name, mailing address, phone, and fax (optional), as well as a 100-word description of your organization and its mission.
2. Enter the name of the primary contact for this request.
3. Enter the name of your organization’s Executive Director/President or CEO
4. Enter the name of the organization’s Board Chair.
5. Enter the organization’s annual budget.

Executive Summary

1. Describe your organization. Please include the mission statement and the date established as a 501(c)(3). (250-word limit)
2. The Trust is interested in all aspects of your agency’s work – both the direct services you provide and any work you do to go upstream to address systemic issues. Does your agency do public policy or systems change advocacy work? Advocacy can include activities like public education about issues facing your clients, building relationships with policymakers or training your patients to advocate for program improvements. (200-word limit)
3. Please tell us about any changes that have happened within the agency over the past year. Please also describe any recent accomplishments. If there is anything that you would like us to know about your agency that isn’t described in the rest of the proposal, please tell us here. (250-word limit)
4. Please include your agency’s statement of inclusiveness indicating that services are provided without discrimination. This should be more than just your agency’s hiring practices. (100-word limit)
5. Please describe your agency’s collaborations and how they assist your organization in more effectively serving its target populations. New applicants are required to include current Letters of Support from all significant Collaborative Partners. Letters of Support are optional for recurring Operating Grant applicants.
6. Choose the geographical area by county(ies) served and identify the target populations served by the agency.

Needs Assessment

1. Please use local data to describe the prevalence of the need in the communities that you serve and how the programs that you operate meet those needs. (300-word limit)
2. Please detail the demographic information of your organization’s clients. (250-word limit)

Organization Goals

1. What are your agency goals for the upcoming year? (200-word limit)
2. How many individuals will be served by your agency in the upcoming year? Please break down numbers by target populations and/or programs if possible. (200-word limit)
3. Please list the measurable outcomes that your agency hopes to accomplish in the upcoming year. Your outcomes should be measurable, and at least 50% of your stated outcomes should have positive health implications.  Please use The Trust’s outcome format. E.g. 50 out of 100 (50%) of clients will have a reduction in trauma symptoms. (200-word limit)

Organization Staffing

1. The Trust cares about the sustainability of your organization and views sustainability as more than just financial. Please tell us about any succession planning that the agency has done in the past few years. If you anticipate any change in your agency’s leadership team within the next two years, please describe here, and if so, what is the agency doing to prepare new leaders? (250-word limit)
2. Please list the names, titles, annual salaries and give a brief biographical sketch for each member of your agency’s leadership team. (250-word limit)

Organization Strategic Plan

1. Please describe how these operating funds will assist you in meeting your agency’s goals and outcomes. (500-word limit)
2. Please list the date of the adoption of your agency’s most recent strategic plan and list the goals and benchmarks that were outlined in the strategic plan. Indicate what years are covered by the most recent strategic plan. If it is nearing the end of your strategic plan term, please provide an update as to how the agency has performed relative to the plan’s benchmarks and goals. (500-word limit)

Required Attachments

1. Unaudited Profit and Loss Statement/Statement of Activities (P&L) with aggregate year-to-date data rather than month by month statements. P&L for the year-to-date period should show AT LEAST six months of activity AND be through the most recently completed quarter.
2. Unaudited Balance Sheet/Statement of Financial Position as of the date that the Profit and Loss Statement ends. For example, if your P&L is for January 1 – December 31, 2017, the Balance Sheet should be as of December 31, 2017.  Click here for an example of the financial statements that are required.
3. Organizational Chart (Please upload your chart as a pdf file and include the names and titles of staff.)

Optional Attachments

1. Current Letter(s) of Support from Collaborative Partners. These letters are required for new Operating Grant applicants. They are optional for recurring Operating Grant applicants.

Please contact Meredith Benton for questions about Operating Grants that address healing from abuse, neglect, and violence at (615)284-8271 ext 116.

Please contact Catherine Smith for questions about Operating Grants that address mental health and recovery from alcohol and drug addiction at (615)284-8271 ext 121.

Please contact Jennifer Oldham for questions about Operating Grants that address physical health at (615)284-8271 ext 114.

We evaluate Operating Grants based on responses to the following questions.

1. Does this agency benefit the health of individuals through near-term direct services or through longer-term structural enhancement efforts?

2. Do the values and mission of this agency coincide with the mission and values of The Trust to promote compassionate, holistic healthcare?

3. Does this agency focus on the health needs of underprivileged population(s)?

4. Does this agency address existing deficiency (ies) within the community?

5. Does this agency have clear, measurable and realistic outputs and outcomes and does the agency have a reasonable, current strategic plan?

6. Does this agency work collaboratively within the community to ensure that needed services are delivered in the most effective manner?

7. Does the agency appear to be sustainable and the organization financially viable if The Trust funding were to end?

8. Are the infrastructure and leadership present for the agency to succeed?

Operating grantees are required to submit a final report. The following questions are included in that report. To submit your final report, please log in to your account and select “requirements.”

Please list your progress towards your approved grant outcomes during the entire grant term. Please use the same format that you used in the application.

Did you meet your outcomes? If not, please explain why.

Please include a specific example or a story that illustrates how your agency is living out its mission through this work. Please use a new story or example from this grant period.

Required Attachments

Please submit the following documents with your Final Report:

1. The most recently prepared financial statements including a Profit & Loss statement and a Balance Sheet. The statements should be for the same time period and may be internally prepared. Profit & Loss statements should include at least six months of activity. If your most recent financial statements do not include at least six months of activity, please provide statements for your most recently completed fiscal year.

2. If your organization receives an audit, please upload its most recent audit to https://givingmatters.guidestar.org/

Click here for an example of the financial statements that are required.