By: Meredith Benton When I was Board Chair of a nonprofit, I remember the conversations about needing a succession plan for our CEO. We struggled as an organization to develop one because we didn’t really know what a succession plan was. In our experience, staff transitions went like this: someone gives a two weeks’ notice, the organization posts the job, …Read More
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Submitting an application? Use the Transom/Small Grant checklist to help you write a stronger program proposal. Use the Operating Grant checklist for operating proposals.Read More
1) Follow the guidelines.
Please refer to the individual grant pages for the guidelines.
2) No extras, please.
Don’t send or upload extraneous materials (DVDs, research articles, pictures, etc.) Only include what is specifically requested in the application by the application deadline.
3) Submit the preliminary application early.
The earlier it is received, the more time you will have to write the full proposal, if requested, as meetings are arranged in order of receipt.
4) Use local info
Use relevant local statistics and detailed demographics of your clients in the needs assessment to make a case for support and to demonstrate the vulnerability of your target population.
5) Do not make assumptions about what the reviewers know about your program because you have met a member of the program staff.
Other individuals are involved in the review process.
6) Phone a friend.
Have someone who is not familiar with your program read your application and see if s/he could answer all of the scoring criteria listed on the website before submitting it.
7) Be realistic in the amount of funding you request
Consider the size of your organization, our typical grant size, and whether this is your first request to us. Ask for guidance from the program staff, if necessary.
8) Provide detailed accounting for each budget line item in your budget justification.
(e.g. $1,500 for equipment and supplies = $250 for office supplies, $1,000 for desktop computer for new staff person and $250 for testing materials ($10/assessment X 25 clients) to measure outcomes or $2,000 for supplies = based on prior experience $20 in supplies are needed for each patient and we are projecting to serve an additional 100 people.)
9) Make sure your outcomes reflect both the numbers of people to be served and what positive health change will occur in those that you serve as a result of your program.
If possible, use short term, mid term and long term outcomes.
10) Try to use evaluation indicators that truly measure positive health changes in your target population.
(e.g. health indicator tests measuring blood sugar, blood pressure and weight will be conducted semi-annually, Beck Depression Inventory, etc…) Please use standardized tests/assessments, if you cannot, please explain why.
11) Program sustainability is vitally important.
Proposals that demonstrate a realistic and thorough sustainability plan will be favored over proposals that do not. Sustainability plans should address how program funding will be obtained once our funding ends. Be proactive and think about the future of the program now.
12) Call before your submit.
We can’t proofread your entire application prior to submission, but may (depending on the volume of requests and time remaining before the deadline) be able to review outcomes and/or budget justification to ensure that they are in the appropriate format.